Frequently Asked Question

MacOS: Add printer via AirPrint
Last Updated 10 days ago

Add a printer to your printer list so you can use it on Mac

To use a printer, you must add it to your list of printers using Printers & Scanners preferences. (If you switched from using a Windows computer to a Mac, using Printers & Scanners preferences is similar to using the Printing control panel in Windows.)

In most cases, when you add a printer, macOS uses AirPrint to connect to the printer or automatically downloads the printer’s software (also called a printer driver). Don’t install the software that came with the printer or from the manufacturer’s website; follow the instructions in one of the tasks below, and macOS prompts you to download the latest software if it’s needed.

Add a Wi-Fi or network printer

If your Mac and printer are connected to the same building's network, you should be able to find the printer using AirPrint. Follow the steps below to find the Baker School District managed printers which have the naming format "P-[site]-[PrinterLocation]". E.g. P-IT-MainOffice

Before you begin, make sure:

  • Your Mac is connected to the wireless network.
  • The printer is powered on and connected to the network.
  • You have permission to use the printer.
  • You are located in the same building as the printer you want to print to.
  1. On your Mac, update your software: Choose Apple menu image > System Preferences, click Software Update image, then install any software updates listed. Even if no updates appear, this ensures that macOS has the latest information about printer software it can download from Apple. If you don’t do this, you may see a message that software isn’t available when you connect your printer.

  2. Add the printer to your list of available printers: Choose Apple menu image > System Preferences, then click Printers & Scanners image.

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  3. If you don’t see your printer listed on the left, click the Add button + at the bottom of the list, then click the Default button image
    A dialog appears listing printers on your local network.

  4. It may take a minute or two for your printer to appear. Select your printer when it appears in the list, then click Add. If you see a message prompting you to download new software, make sure to download and install it.

    image

Some building printers may have special configurations that do not allow printing from a Mac (e.g. Kyocera copiers with custom box codes enabled).

If you can’t print to your AirPrint printer

  • Make sure that you have the latest version of macOS. Choose Apple menu image > System Preferences, click Software Update image, then install any software updates listed.
  • After turning on your printer, wait a few moments before trying to print. After powering up, some printers might take a minute or two before joining the network.

See also: Add a printer to your printer list so you can use it on Mac - Apple Support

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